Naming Ranges and Data Validation in Excel

Named Ranges

Assign a name to a range of cells to make it easier to reference those ranges in calculations.

• Note: named ranges are always absolute cell references

Three methods exist to Name a range:

A) FORMULAS tab

1. Highlight the cell range
2. FORMULAS >> Defined Names group >> Define Name
3. In the New Name Dialog box, type the name you would like to assign to the range
4. Define the Scope: how accessible do you want the Named Range to be (one particular worksheet or the entire workbook?)

B) Right-click menu

1. Highlight the cell range
2. Right-click
3. Define Name

C) Name Box

1. Highlight the cell range
2. Click in the Name Box
3. Type the new name
4. Enter

Data Validation

• Restrict the type of data that can be entered into a cell
  • Create a dropdown menu to make data entry quicker and more efficient
• Highlight cell range >> DATA >> Data Tools group >> Data Validation

Settings tab

• Establish the Validation Criteria for the validation
  • Allow: what type of data is permitted in the cell(s)
    • “List” is used to create a dropdown
• Data: choose a designation for the data

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